{"id":1173,"date":"2025-04-10T07:10:04","date_gmt":"2025-04-10T07:10:04","guid":{"rendered":"https:\/\/www.goldengate.fi\/?p=1173"},"modified":"2025-05-07T12:57:46","modified_gmt":"2025-05-07T12:57:46","slug":"tehottomat-palaverit-4-vinkkia-palavereiden-tehostamiseen","status":"publish","type":"post","link":"https:\/\/www.goldengate.fi\/en\/johtamisen-kehittaminen\/tehottomat-palaverit-4-vinkkia-palavereiden-tehostamiseen\/","title":{"rendered":"Ineffective Meetings \u2013 4 Tips for Improving Meetings"},"content":{"rendered":"<p class=\"has-black-color has-text-color has-link-color wp-elements-02775dc79f30532087846b0e946ba5ce\">18\/03\/2025 Marjut Alatalo Toimitusjohtaja, WayUp Oy.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"683\" src=\"https:\/\/www.goldengate.fi\/wp-content\/uploads\/2025\/04\/Tehottomat-palaverit-4-vinkkia-palavereiden-tehostamiseen-1024x683.jpg\" alt=\"\" class=\"wp-image-1210\" style=\"width:633px;height:auto\" srcset=\"https:\/\/www.goldengate.fi\/wp-content\/uploads\/2025\/04\/Tehottomat-palaverit-4-vinkkia-palavereiden-tehostamiseen-1024x683.jpg 1024w, https:\/\/www.goldengate.fi\/wp-content\/uploads\/2025\/04\/Tehottomat-palaverit-4-vinkkia-palavereiden-tehostamiseen-300x200.jpg 300w, https:\/\/www.goldengate.fi\/wp-content\/uploads\/2025\/04\/Tehottomat-palaverit-4-vinkkia-palavereiden-tehostamiseen-768x512.jpg 768w, https:\/\/www.goldengate.fi\/wp-content\/uploads\/2025\/04\/Tehottomat-palaverit-4-vinkkia-palavereiden-tehostamiseen-18x12.jpg 18w, https:\/\/www.goldengate.fi\/wp-content\/uploads\/2025\/04\/Tehottomat-palaverit-4-vinkkia-palavereiden-tehostamiseen.jpg 1536w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p class=\"has-black-color has-text-color has-link-color wp-elements-ba91e163408f311bc3af445e56cb33f4\">Are you being called to a meeting from which...<\/p>\n\n\n\n<ul class=\"wp-block-list has-black-color has-text-color has-link-color wp-elements-0cc982d81428e4cf3b2c3ca541df52f7\">\n<li>...you don't know what it's about or how it concerns you?<\/li>\n\n\n\n<li>Most of the time is spent going through reports or the leader's monologue?<\/li>\n\n\n\n<li>The topic is discussed, but no concrete actions are agreed upon.<\/li>\n\n\n\n<li>Meeting minutes are not written, or if they are, they are never revisited.<\/li>\n<\/ul>\n\n\n\n<p class=\"has-black-color has-text-color has-link-color wp-elements-ead68ac9041471c6fff482535467e457\">f you answered YES to even one of the previous statements, there might be a need for improvement.<\/p>\n\n\n\n<p class=\"has-black-color has-text-color has-link-color wp-elements-eb41361a064cd39fc40acd502123ed31\">The costs of ineffective meetings have also been studied worldwide. For example, in the Harvard Business Review article \"Stop the Meeting Madness,\" research is discussed which estimates that ineffective meetings cost U.S. companies around 37 billion dollars annually. The study found that the average employee spends about 23 hours a week in meetings, many of which are perceived as ineffective. How about at your organization?<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-black-color has-text-color has-link-color wp-elements-612e603eca81c698d56af0e2bd8cd1f1\">4 Tips for Improving Meetings<\/h2>\n\n\n\n<p class=\"has-black-color has-text-color has-link-color wp-elements-9e512d9ffe7ec0d5418b547850457e5e\">We've compiled 4 tips that will help you both reduce and improve the effectiveness of your meetings.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"has-black-color has-text-color has-link-color wp-elements-3dd712322ae8f8585d5ed953260c8de3\">The Purpose of the Meeting<\/li>\n<\/ol>\n\n\n\n<ul class=\"wp-block-list has-black-color has-text-color has-link-color wp-elements-8f7d7b11b74850fd1034aa4a88ab53d6\">\n<li>Every meeting organizer should consider the purpose of the meeting before sending out invitations. The intended outcome will influence who should be invited, how much time is needed, and what should be prepared in advance to ensure that the time is used as efficiently as possible while respecting the participants' time. An effective facilitator defines an agenda and goals that are appropriate for the available time and resources. If the goal is brainstorming, an hour is usually too short. On the other hand, if the goal is to make a decision on a matter that already has plenty of background information, the meeting may only need around ten minutes.<\/li>\n<\/ul>\n\n\n\n<p class=\"has-black-color has-text-color has-link-color wp-elements-ffe0ce2f31d86c86001153590afa59b2\">2. Meeting Invitation<\/p>\n\n\n\n<ul class=\"wp-block-list has-black-color has-text-color has-link-color wp-elements-17fbb16911c13abfbc1e9919c30b1d28\">\n<li>An effective meeting invitation includes the meeting\u2019s purpose and agenda. It should also describe each participant\u2019s role in advancing the discussion, so everyone can prioritize their attendance or alternatively suggest a more qualified colleague to attend in their place. Additionally, it\u2019s helpful to include any necessary background information for pre-meeting preparation.<\/li>\n<\/ul>\n\n\n\n<p class=\"has-black-color has-text-color has-link-color wp-elements-ca4ee2ec493b17c0c7073d6e4b8a10a9\">3. Leading the Meeting<\/p>\n\n\n\n<ul class=\"wp-block-list has-black-color has-text-color has-link-color wp-elements-9b03c17656aaec3f6d6aa89960869bc8\">\n<li>A meeting must be led, just like any collaboration, if results are to be achieved. An effective meeting facilitator has thought in advance about how to work in a way that ensures everyone\u2019s opinions and ideas are heard. Therefore, a good facilitator actively utilizes different discussion methods (facilitation) or movement to their advantage. For example, walking meetings are known to enhance thinking. If the topic starts to stray from the goal, the facilitator brings the conversation back on track. A good facilitator efficiently addresses matters that need clarification and, if necessary, interrupts the meeting if the issue requires further investigation before proceeding.<\/li>\n<\/ul>\n\n\n\n<p class=\"has-black-color has-text-color has-link-color wp-elements-d40f412c370f2cafe394d8297f967c9c\">4. Concrete Next Steps<\/p>\n\n\n\n<ul class=\"wp-block-list has-black-color has-text-color has-link-color wp-elements-1f419a426126d4bc7e47339b5b8105e0\">\n<li>Efficiency can be easily measured through concreteness. An effective meeting facilitator ensures there is enough time at the end of the meeting to agree on next steps and responsibilities. A well-run meeting also produces meeting minutes, which can be referenced to check what was discussed, what was agreed upon, and when follow-up actions will occur. Written documentation is necessary to ensure a shared understanding of the agreed actions and responsibilities.<\/li>\n<\/ul>\n\n\n\n<p><\/p>","protected":false},"excerpt":{"rendered":"<p>18\/03\/2025 Marjut Alatalo Toimitusjohtaja, WayUp Oy. Kutsutaanko sinut palaveriin, josta Jos vastasit edes yhteen edelliseen v\u00e4itt\u00e4m\u00e4\u00e4n KYLL\u00c4, niin tehostamisen tarvetta [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":1210,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"content-type":"","_uag_custom_page_level_css":"","site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"disabled","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[16],"tags":[],"class_list":["post-1173","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-johtamisen-kehittaminen"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Tehottomat palaverit - 4 vinkki\u00e4 palavereiden tehostamiseen -<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"http:\/\/www.goldengate.fi\/en\/johtamisen-kehittaminen\/tehottomat-palaverit-4-vinkkia-palavereiden-tehostamiseen\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Tehottomat palaverit - 4 vinkki\u00e4 palavereiden tehostamiseen -\" \/>\n<meta property=\"og:description\" content=\"18\/03\/2025 Marjut Alatalo Toimitusjohtaja, WayUp Oy. 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